Case Documents

This page allows you to upload new documents to a case (for new, Work-In-Progress, and submitted cases), replace documents marked for replacement (for submitted cases), and delete documents (for new and Work-In-Progress cases). The following document types can be uploaded to a case:

• Submitter Letter or Other Summary Documents
  Required to submit a case.
• Consent Form
  Required to submit a case.
• Rated Age Information or Life Expectancy
• Life Care Plan
  Required to submit a case.
• Proposed/Final Settlement Agreement or Court Order
  Required to submit a case.
• Set-Aside Administrator or Copy of Agreement
  Required to submit a new case if the administrator type is
  Professional Administrator.
• Medical Records (1st Report of Injury through Recent Treatment)
  Required to submit a case.
• Payment History
  Required to submit a case (If the case submitted is type Rx or Both).
• Future Treatment Plans
• Supplement/Additional Information
• WCMSA Attestation Submission Documentation
  This document is only uploaded to a case via the attestation
  submission process.

Each file name and the date the file was uploaded displays under each document type.

Note: Once documents are added to a case, the contents of that document CANNOT be viewed. Review the document on your system prior to uploading to ensure the document is accurate.

How to Add Documents

1. To add a document to a case, click the Add Files link under the document type you would like to add. This opens the Attach Documentation page.
   
   Note: The Add Files link is not shown for WCMSA Attestation Submission Documentation.

    

2. Use the Attach Documentation page to browse your system and select documents to upload to the case. Attached documents then display on this page under their respective document types. Selected documents must be in .PDF format, cannot exceed 40MB, and the file name cannot exceed 80 characters.
   
   When you add documents, the page will display one of the following statuses next to the document: Submitted, Pending Submission, OR Requires Replacement. Statuses of Pending Submission and Requires Replacement will appear in parentheses next to the Replace and Delete links. Documents that have been submitted will display a status of Submitted.
   
   Notes: You cannot use the Add Files link to upload a document to any document category if the Replace link appears to the right of any document in that document category. When the Replace link is shown, you must first replace the document(s) for that category using the Replace link.
   
   If any file cannot be uploaded, you will receive an error message. If you receive an error message, none of the files will be uploaded. You must correct the problem(s) and choose new, error-free files to upload. The error "Invalid File Size" may be related to the page size, which must be no larger than 8.5 x 11 inches.

How to Delete or Replace Documents

1. To delete a document, click Delete to the right of the file name. This permanently removes the document from the WCMSAP. You can only delete files from new and Work-In-Progress cases. You CANNOT delete files attached to submitted cases.
2. If a document must be replaced, click Replace to the right of the file name. Typically, documents must be replaced when a case has been submitted that contains commingled documents. Only files that have been flagged as replaceable by the WCRC can be replaced.
   
   Note: The Replace link will continue to display until you click this link and successfully upload a file. The system will not allow you to upload (Add Files) to any document category if the Replace link displays to the right of any document in that document category.
   Click Previous to return to the Case Notes page.
3. Click Next to save all information entered up to this point and proceed to the Case Summary page.
4. Click Case Summary to view a synopsis of the case information entered.

Expired Cases and Required Resubmission

If the case has been in Closeout (CLOS) Status for more than 12 months since the Closeout Letter or Closeout Email Alert was sent, then the case has expired and you will be unable to upload any documents. The Add Files and Replace links are disabled when the case is expired. You will be required to resubmit the entire case.

After creating a new case for the required case resubmission, return to the Case Documents page to upload ALL documents for the case. This includes all documents submitted for the original case, as well as all relevant documentation for the past two years, up to the current date.

Attestation

Prior to continuing, you must attest that you have attached all required case documentation and that the documentation is complete and accurate. Select the required I attest that the documentation attached is complete and accurate to the best of my knowledge checkbox to provide your attestation.

For new cases and cases in Work-In-Progress (WIP) status:

1. Click Save Work-In-Progress to save all information entered up to this point. You can return to the WCMSAP later to complete the case creation process.
2. Click Cancel Case Creation to delete all information entered and cancel the case creation process.

July 2025